QBank DAM – Tagging

As information is becoming
increasingly digital, tagging your files
has become more important than than ever. When the amount of files
increases in a system, it’s important that you
start to organize your material before
it’s too late. A major problem today is that files rarely say anything about
their content. This forces the user to
memorize the structures and names of files,
as well as which file contained what data. Studies have shown that
employees can waste as much as an hour a day
searching for digital files, often having to
fall back to asking a colleague for a file,
forcing them to focus on your problems as well. It’s not unusual to grow frustrated while browsing endless folder structures
where your only clues are half explained
folder names, and when you finally
find the right folder, you might have to scroll
through pages of poorly named files and sort
through the duplicates to find the version you need. The problem becomes extra difficult when a new user is introduced to
a messy system. Imagine traveling to
a town with no street addresses, how would
you find your hotel? With QBank, tagging begins as soon as you start your upload. The first step is to pick
a category for your file. Fill in the information
required in the properties that are specific to
your selected category. QBank helps you along the
way by suggesting keywords that other uploads
have been tagged with. Categories are not linked to media types; choose whatever category
works best for your intended purposes. Of course, categories and
properties are entirely customizable according
to your needs. Use folders as a familiar additional layer of categorization
for your files. Remember, these
folders are virtual, meaning that a file can
be in several folders at the same time, and get
removed without other connections
being affected. Here is some other cool features: Text in your documents is being indexed and is available for text search. Multi-indexing: easily tag several files at the same time, or add tags
to existing media. Multi-language support: Edit properties in
different languages, with support for falling
back to a specific language, and tools for
easily overviewing the different versions. Sometimes metadata is just as, or even more important,
than the file itself. To search for files is
a large part of digital asset management, but the
joy and future application possibilities of a well
indexed media bank cannot be measured simply in time
saved locating assets. So don’t waste any more time! Contact us today for more
information or a trial experience!

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